Writing Skills

For a paralegal, meticulous writing skills are an absolute necessity. If guidance is needed for format and citation, I would recommend the Online Writing Lab (OWL) at Purdue University. It is traditional for legal scholars to use the American Psychological Association (APA) format in combination with The Bluebook for legal citation. Personally, I use the ALWD Citation Manual because it was a required manual in school. A really useful, and more importantly - free, tool I have used for general citation has been Son of Citation Machine.

As a required text for LAS 131 Legal Writing, at Phoenix College, I found the text, Painless Grammar, a life saver at the law office as well. Painless Grammar covers the use of proper grammar, punctuation, spelling in the construction of sentences and the development of paragraphs.




 

	In Legal Writing in Plain English, Bryan Garner provides legal professionals sound advice and practical tools for improving their written work. It teaches legal writers how to organize ideas, create and refine prose, and improve editing skills. In essence, it teaches straight thinking--a skill inseparable from good writing. Legal Writing in Plain English includes Tips on generating thoughts, organizing them, and creating outlines Sound advice on expressing your ideas clearly and powerfully Dozens of real-life writing examples to illustrate writing problems and solutions Exercises to reinforce principles of good writing Helpful guidance on page layout A punctuation guide that shows the correct uses of every punctuation mark Model legal documents that demonstrate the power of plain English The exercises from Legal Writing in Plain English are organized under fifty principles. Click on the principle to go to its exercise page.
		§ 1	Have something to say--and think it through.
		§ 2	For maximal efficiency, plan your writing projects. Try nonlinear outlining.
		§ 3	Order your material in a logical sequence. Use chronology when presenting facts. Keep related material together.
		§ 4	Divide the document into sections, and divide sections into smaller parts as needed. Use informative headings for the sections and subsections.
		§ 5	Omit needless words.
		§ 6	Keep your average sentence length to about 20 words.
		§ 7	Keep the subject, the verb, and the object together--toward the beginning of the sentence.
		§ 8	Prefer the active voice over the passive.
		§ 9	Use parallel phrasing for parallel ideas.
		§ 10	Avoid multiple negatives.
		§ 11	End sentences emphatically.
		§ 12	Learn to detest simplifiable jargon.
		§ 13	Use strong, precise verbs. Minimize is, are, was, and were.
		§ 14	Turn -ion words into verbs when you can.
		§ 15	Simplify wordy phrases. Watch out for of.
		§ 16	Avoid doublets and triplets.
		§ 17	Refer to people and companies by name.
		§ 18	Don't habitually use parenthetical shorthand names. Use them only when you really need them.
		§ 19	Shun newfangled acronyms.
		§ 20	Make everything you write speakable.
		§ 21	Plan all three parts: the beginning, the middle, and the end.
		§ 22	Use the "deep issue" to spill the beans on the first page.
		§ 23	Summarize. Don't overparticularize.
		§ 24	Introduce each paragraph with a topic sentence.
		§ 25	Bridge between paragraphs.
		§ 26	Vary the length of your paragraphs, but generally keep them short.
		§ 27	Provide signposts along the way.
		§ 28	Unclutter the text by moving citations into footnotes.
		§ 29	Weave quotations deftly into your narrative.
		§ 30	Be forthright in dealing with counterarguments.
		§ 31	Draft for an ordinary reader, not for a mythical judge who might someday review the document.
		§ 32	Organize provisions in order of descending importance.
		§ 33	Minimize definitions. If you have more than just a few, put them in a schedule at the end--not at the beginning.
		§ 34	Break down enumerations into parallel provisions. Put every list of subparts at the end of the sentence--never at the beginning or in the middle.
		§ 35	Delete every shall.
		§ 36	Don't use provisos.
		§ 37	Replace and/or wherever it appears.
		§ 38	Prefer the singular over the plural.
		§ 39	Prefer numerals, not words, to denote amounts. Avoid word-numeral doublets.
		§ 40	If you don't understand a form provision--or don't understand why it should be included in your document--try diligently to gain that understanding. If you still can't understand it, cut it.
		§ 41	Use a readable typeface.
		§ 42	Create ample white space--and use it meaningfully.
		§ 43	Highlight ideas with attention-getters such as bullets.
		§ 44	Don't use all capitals, and avoid initial capitals.
		§ 45	For a long document, make a table of contents.
		§ 46	Embrace constructive criticism.
		§ 47	Edit yourself systematically.
		§ 48	Learn how to find reliable answers to questions of grammar and usage.
		§ 49	Habitually gauge your own readerly likes and dislikes, as well as those of other readers.
		§ 50	Remember that good writing makes the reader's job easy; bad writing makes it hard.
	Click here to download all fifty exercises in a single ASCII text file.
	© 2001, Bryan A. Garner These exercises appear in Bryan A. Garner's Legal Writing in Plain English: A Text with Exercises, published by The University of Chicago Press and available at bookstores and on the Web at www.press.uchicago.edu. For a listing of other titles in law and legal studies from the University of Chicago Press, go to our online law and legal studies catalog. Reprinted with Permission To learn more about Bryan A. Garner, visit LawProse.org